Maintaining technical files in line with company procedures
Formal receipt, issue and control of company documents in line with company procedures
Maintaining accurate document control records in line with company procedures
Refinement of existing document control recording systems through discussions and agreement with line supervision
Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
Manage and update document folder structure in the system
Support, monitor and review Suppliers and Contractors Document Control
Liaison with client document control departments ensuring their procedures are adhered to
Coordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified
Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
Preparation of document transmittals and maintaining precise, auditable records
Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
Undertake archiving in accordance with the Quality Management System
Support and monitor Document Management of the projects
Undertake specific Senior Document Controller duties in their absence
Receive and control Client supplied, project related documents, in line with Company procedures
Demonstration of safe approach in working practises
Encouragement of attention to safety
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This position would be well suited to an individual with some existing document control experience with BP processes and systems knowledge strongly preferred.
The successful candidate would ideally have previous experience in the use of document management systems e.g. ProArc and also excellent written and spoken English.