• Implements policies and procedures on a range of student affairs issues such as admissions (ASOIU, UNISTRA), course registration, class absences, graduation processing, petitioning, withdrawals etc.;
• Supports during annual admission procedures of UFAZ;
• Updates UFAZ UMS system for student enrollment.
• Plans, organizes, directs and administers activities and events that support students’ social activities, and ensures that such activities and services remain with budgetary limits;
• Informs all UFAZ students about the code of conduct and university rules (including examination rules);
• Advises students on study program related matters (such as application processing questions, changes in timetable via social networks, information sessions, receptions, and student orientations);
• Liaisons with teachers to address and solve student’s problems related to study programs.
• Closely monitors all activities linked to student life at UFAZ including student unions and other student clubs.
• Contacts with parents of students, provide information about the university or the results of the student / any other behavioral issues.
• Inform head of the department in case of any serious issues regarding students.
• Ensures document turnover (internal documentation, information materials for students, etc.) ;
• Prepares all relevant student statistics and official lists for Azerbaijani ministries, and for UFAZ jury of semester, disciplinary commission and etc.;
• Maintains and archives in organized manner all files and documents linked to UFAZ students
• Provides document turnover between UFAZ and the Azerbaijan State Oil and Industry University;
• Informs students with messages sent by other UFAZ departments (approved by the management);
• Translates documents from English into Azerbaijani, Russian and vice versa;
• Provides administrative support in the arrangement of UFAZ events;
• Provides overall support to the invited professors;
• Takes up additional tasks assigned by line managers and education team such as participation in exams, supporting for admissions, placement of interns in companies;
• Coordinates activities ahead, during and after exams (prepares, scans and files exam papers and questions, arranges exams supervision, supports assessment processes);
• Keeps organized storage and archives of all exam related documents, supervision reports, etc.;
• Coordinates and contacts with teacher for exam supervisions;
• Responsible for timetable organization;
• Keeps smooth and operational relations with ASOIU educational department;

• Master’s degree in education management, business administration or similar field;
• Excellent written and verbal communications in Azerbaijani and English languages are required;
• Proficiency with computing software such as Outlook, MS Office, especially Excel;
• Strong motivation and eager to constantly learn and adaptability.

How to Apply

• Interested candidates are requested to submit an updated resume in PDF format, in English, when completing the application form.
• Only shortlisted candidates will be contacted. The cut-off date for application is April 30, 2025.