• Report to the Project Manager and provide day-to-day administrative support. 
• Manage, register, distribute, track, and archive project documentation in accordance with company document control procedures. 
• Edit, format, and quality-check documents including reports, correspondence, presentations (where applicable), and project deliverables. 
• Coordinate document reviews, approvals, and version control with internal teams and external stakeholders. 
• Maintain document registers, transmittal logs, and electronic filing systems. 
• Assist the Project Manager with daily administrative tasks such as meeting arrangements, calendars, travel coordination, lunch and transportation logistics. 
• Handle office supply procurement, inventory tracking, and coordination with company procurement teams where applicable. 
• Support onboarding of new team members (workspace setup, system access coordination, documentation). 
• Maintain confidentiality of project and company information at all times. 
• Provide general office support including correspondence management, scanning, copying, and filing. 
• Coordinate with finance or procurement teams on invoices, and purchase requests when required and where applicable. 
• Support audits and reviews by ensuring accurate and complete documentation records. 
• Perform other administrative duties as required to support efficient office and project operations.

• Proven experience in an administrative, project administration, or document control role. 
• Decent understanding of document control processes and quality standards. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
• Excellent written and verbal communication skills in English (advanced level). 
• Fluent in Azerbaijani. 
• Strong organizational and time-management skills with attention to detail. 
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. 
• High level of professionalism, discretion, and confidentiality. 
• Strong interpersonal skills with the ability to work effectively with cross-functional and multi-cultural teams. 
• Proactive, solution-oriented attitude and willingness to support business needs as they arise. 

Soft Skills 

• Excellent communication and coordination skills 
• Strong attention to detail and accuracy 
• Reliability and accountability 
• Flexibility and adaptability 
• Team-oriented mindset with a service-focused approach 
• Ability to handle confidential and sensitive information