Vakansiyanın detalları
- Əmək haqqı: Razılaşma yolu ilə
- Kateqoriya: Mühəndis
Vakansiyanın təsviri
- Support customer invoice compilation and timely submission through client invoicing systems such as BP PIT to help reduce DSO and improve cashflow performance for offshore service operations.
- Follow up on invoice submissions in client systems, including CTX approval, invoice endorsement, and document completeness required for payment processing.
- Assist with the preparation and submission of commercial and supporting documentation, ensuring values are reflected correctly net of withholding tax where applicable.
- Create and administer OQs for third-party repairs, spare parts, new equipment, intercompany transfers, and external purchase order requirements in support of MPD and offshore operational readiness.
- Prepare recurring monthly OQs in line with operational demand, equipment support requirements, and commercial commitments.
- Assist with monthly SO&P planning activities to support workforce planning, equipment availability, and service execution requirements.
- Search Endeca and coordinate with MPD Operations Management, Operations Supervisors, and the R&M function to identify replacement equipment, repair requirements, and critical spare parts for offshore readiness.
- Liaise with the client and relevant base contacts to communicate crew names, obtain check-in times, and support smooth offshore personnel mobilization.
- Communicate check-in instructions, logistics requirements, and mobilization details to offshore personnel in a timely manner.
- Manage staff house administration for field personnel, including occupancy control, records management, and associated service bills.
- Ensure offshore personnel hold valid mandatory training, rig-specific inductions, offshore survival certification, and approved medicals, and maintain up-to-date records including customer training matrices and readiness trackers.
- Ensure offshore personnel are properly registered and accurately reflected in the Vantage system and other internal personnel tracking tools.
- Coordinate transport to and from check-in locations and issue clear mobilization instructions to drivers and support personnel in line with base and client requirements.
- Support administration of service tickets, including review, recording, filing, and submission for invoicing, while ensuring operational documentation is stored correctly in the MPD SharePoint site.
- Maintain and update the POB utilization sheet to support personnel planning and offshore manpower visibility.
- Track offshore annual leave and maintain the holiday planner to support crew rotation planning and manpower availability.
- Create and process delivery tickets in JD Edwards for equipment, tools, and materials dispatched offshore, ensuring timely and accurate system closure.
- Receive and process all purchase orders related to personnel logistics, mobilization support, and operational service delivery activities.
- Complete offshore crew utilization records in SharePoint and Microsoft Teams to support reporting and operational planning.
- Assist with month-end closing, reporting, and supporting documentation required by operations and finance.
- Provide administrative support for Caspian region oil and gas activities as assigned by line management.
- Support coordination of equipment movements between A&I and Personnel Logistics, including export, import, temporary movement, and inventory write-off activities.
- Assist with logistics, materials, and documentation tasks related to offshore support activities as directed by management.
- Prepare project and operational documentation packs, including certification files, service records, and supporting compliance documentation.
- Track purchase orders and delivery milestones, including S2 and S9 status updates, to support timely equipment and material availability.
- Support equipment and personnel redeployment activities across offshore and operational locations as required.
- Coordinate daily logistics with drivers, offshore personnel, and support teams to ensure smooth mobilization and movement.
- Coordinate travel arrangements through approved travel providers in line with offshore crew change and operational requirements.
- Create service tickets and review them with responsible personnel before submission to ensure accuracy and completeness.
- Update demand requirements in JD Edwards and coordinate closely with R&M and A&I teams on related follow-up actions.
- Carry out any other delegated responsibilities assigned by line management, provided such tasks are reasonable and within the employee’s competence and capability.
Xüsusi tələblər
- Experience supporting oil and gas, offshore, drilling, or oilfield service operations in an operations support, personnel logistics, project administration, or service coordination role.
- Strong understanding of offshore crew change processes, mobilization planning, check-in requirements, and personnel readiness controls.
- Ability to manage training, medical, certification, and induction records required for offshore personnel deployment.
- Working knowledge of service ticket administration, purchase orders, delivery tickets, customer invoicing support, and month-end operational reporting.
- Familiarity with enterprise systems such as JD Edwards, Vantage, SharePoint, Microsoft Teams, Endeca, or similar oilfield business systems.
- Good coordination skills for equipment movements, spare parts follow-up, repair tracking, and material readiness for offshore operations.
- Strong communication skills to coordinate with rig personnel, offshore crews, drivers, client representatives, internal departments, and third-party vendors.
- Attention to detail when handling operational records, certification packs, utilization sheets, service documentation, and client-submitted documents.
- Basic commercial awareness, including understanding of DSO, cashflow impact, invoice follow-up, and the importance of timely and accurate documentation.
- Ability to work under pressure, respond to changing operational priorities, and support a 24/7 service environment when required.
- Strong organizational skills with the ability to track multiple personnel, logistics, and documentation activities simultaneously.
- Commitment to HSE, compliance, confidentiality, and procedural accuracy in support of offshore operations.
- Minimum 2 years of previous experience in department technical/ admin support, oil and gas experience would be preference
- Previous experience working with offshore crew change coordination, personnel and support materials logistics, field mobilization, or operational support environments.
- Service documentation workflows, and operational reporting requirements.
- Understanding of offshore personnel compliance requirements, including training matrices, survival certification, medical fitness, and rig-specific induction tracking.
- Ability to communicate effectively in English (intermediate proficiency)
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