Engagement

• Focal point for HRCL queries for all PD&MS Group companies
• System Administrator for HR Operating System
• Advise Senior Coordinator(s) on a variety of general HR matters, including status updates on workload, outstanding service agreements etc.
• Undertake and participate in HRCL projects as discussed and agreed with Senior Coordinator(s)
• Manage staff relationships, promptly responding to queries and manage expectations
• Contribute to creating a positive employee relations climate

Compensation and Benefits

• Liaise with health providers to arrange medicals, random drug screening and staff health surveillance and ensure all paperwork is returned timeously
• Undertake benefit administration, where required, ensuring cover is in place for employees and notification of available benefits to employees when appropriate

Training, Development and Reviews

• Support with annual reviews, 12 week reviews and Contracting Company Performance Assessments
• Administer training requests ensuring management approval is in place, booking of training and logistics where required.
• Ensure full flow process is followed and relevant records and trackers are appropriately updated.
• Undertake ECITB grant commitments and claims
• Engage with suppliers ensuring terms and conditions are agreed and in place
• Resolution of any issues or problems arising from booked training 

Administration

• Ensure GDPR is managed correctly and maintained
• Oversee and undertake the requirements for preparation of contracts of employment, service agreements, amendments, renewals and other contractual paperwork 
• Oversee and support new employees and Contracting Companies with all areas of onboarding
• Responsible for ensuring renewal of Service Agreements and ensuring contractor company details and insurance certificates remain up to date and are recorded on HR Operating System
• Responsible for ensuring New Start, Changes and Leaver requirements are closed out 
• Process the necessary administrative tasks associated with day to day HRCL queries and issues
• Provision of reports as required
• Oversee recording of absence management is conducted as per company requirements
• Ensure HRCL records, files and systems are maintained in accordance with legal requirements and company policies and procedures
• Assist with input to developing and improving policies and procedures as required
• Undertake, where required, with the creation of PD&MS Company CVs 
• Undertake obtaining e-visas, business visitor orders and upkeep of days in country register 
• Monitor, maintain and distribute queries received to the HR, Contractor Liaison and Training inboxes
• Support Baku Region with assisting with PAAF documentation when required
• Preparation and issue of Job specifications and Service specifications 
• Assisting with personnel annual updates
• Parent company updates as required

General

• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the company integrated management system
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate and promote PD&MS QHSE principles and lead by example
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate and promote PD&MS values and lead by example

• Either: Pass grades at higher level or equivalent in suitable subjects,  or pass grades at standard level or equivalent supported by an Administration qualification
• Demonstrable experience in a similar role
• Demonstrable administration experience
• Competent in the use of MS Office applications, in particular excellent use of Excel and Word
• Excellent written and spoken English