Vakansiyanın yerləşdirilmə müddəti bitib
Vakansiyanın detalları
- Əmək haqqı: Razılaşma yolu ilə
- Kateqoriya: Assistant
- ingilis dili MS excel MS word Outlook MS Power Point
Vakansiyanın təsviri
- Review the IFRC Welcome Pack for Azerbaijan and keep it fully and regularly updated and shared with all visitors.
- Coordinate with the senior finance and admin officer the visa submissions of all IFRC visitors to relevant authorities.
- Ensure transportation, accommodation and other relevant tasks are completed for all incoming visitors.
- Ensure proper welcome arrangements for new staff, visitors/consultants including pick up/drop from/at airport in coordination with the administration team, scheduling meetings and sharing of their Terms of Reference with relevant staff.
- Ensure housing arrangements for the IFRC delegates in the country including arrangement of apartments and hotels.
- Provide general administrative support to visitors.
- Ensure IFRC correspondence with external stakeholders as needed and in close coordination with the Programme and Operations Manager
- Ensure proper filing, storage and back -up system of project documents and records and retrieve information when requested.
- Maintain regular and proactive dialogue with internal and external stakeholders with regards to relevant administration and programme management matters.
- Assist in writing correspondence/memo, invitation letters, email as well as translation of the documents, when needed.
- Coordinate appointments and meetings as required on behalf of the IFRC staff.
- Act as the security focal point and work closely with the IFRC Security Focal Point in Tbilisi and the regional office for Europe, provide relevant updates in a timely
Xüsusi tələblər
- Relevant university degree or extensive professional experience in related field
- Minimum of 2 years work experience with an International Organisation, international non-governmental organization, NGO and/or government development agency
- Experience of managing budgets
- Experience in administration
- Experience in procurement and small-scale logistics tasks
- Highly organised/time management skills
- Advanced skills in computer productivity applications (Word, Excel, PowerPoint and Outlook)
- Ability to pay attention to detail
- Good writing skills
- Fluently spoken and written English
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