Assistant to dean

Vakansiyanın detalları

Handle all the administrative tasks in the office, which includes correspondence, distribution, conference/interview set up, scheduling of meetings, etc.;
Manage assigned projects, send necessary information and reminders;
Help to organize various events and meetings related to the school including:
Arranging room and other necessary logistics for meetings and social events organized by the school;
Creating agendas, taking notes when asked and producing meeting minutes;
Manage arrangements relating to Adjunct and Full-time faculty recruitment presided by the Dean including:
Developing and maintaining database of the details of faculty offers;
Organizing interviews with candidates and Selection Committees;
Preparing Job Offer letters and cooperating with other relevant departments for completing recruitment process;
Implement administrative tasks before every semester including:
Arranging meetings with program directors to prepare course offerings;
Ordering course materials including books with the consultation of the faculty;
Maintain file cabinets and ensure up to date record keeping;
Complete different departmental forms (purchase request form, equipment utilization sheet);
Coordinate both received and delivered official letters related to the school including recommendation letters for students;
Other duties assigned by the Dean.

Bachelor's Degree is required;
Minimum 1-2 years administrative assistant experience or equivalent;
Detail oriented as well as highly motivated, willing to take ownership of certain assigned tasks and complete them under tight deadlines;
High level of proficiency with Microsoft Office Suite including Excel, Word, PowerPoint and Outlook, is essential;
Excellent written and verbal communication skills;
Excellent knowledge of English, Azerbaijani languages;
Good interpersonal skills with the ability to build partnerships and to work with all levels of employees and management;
Ability to maintain a high level of confidentiality;
Flexibility, agility, empathy, diligence, precision and organized thinking are expected personal qualities.

Müraciət üçün (CV): https://www.ada.edu.az/en/job-details/182-assistant-to-dean

27.09.2023

262 baxış