Prepare HR-related documents, such as employment contracts, promotion letters, and disciplinary records. Ensure compliance with legal requirements and company policies.
Act as primary point of contact for employees for routine inquiries regarding employment, policies, procedures, and payroll and/or benefits issues. Follow-up as needed to ensure resolution. Escalate serious matters to supervisor as needed.
Ensure accurate and up-to-date records of employee information, such as personal details, employment contracts, benefits, and performance reviews. Handle confidential information with sensitivity and in compliance with data protection regulations.
Guide employees on HR policies, procedures, and employment-related matters. Ensure compliance with legal requirements and internal policies, including maintaining employee handbooks and updating policies as needed.
Collaborate with the finance department to ensure accurate and timely payroll processing. Assist employees with benefits enrollment, changes, and queries.
Perform general administrative tasks, such as filing, photocopying, and answering phone calls. Assist in organizing HR events and meetings.
Prepare a variety of correspondence, reports, and/or presentations which may include: gathering and summarizing information from various sources, analysis and summary of data, creating spreadsheets, charts, and/or graphics, entering, retrieving and/or manipulating data within software programs or databases.
Organize and expedite flow of work; follow-up on pending matters; communicate and interpret instructions; and communicate information to staff or clients in manager’s absence. Maintain manager's appointment calendar and complete and submit expense reports; coordinate telephone/conference calls and incoming mail; set up and maintain filing systems, etc. Maintain an organized, clean, and professional work area
Identify and assist in planning for the purchasing of supplies, equipment, facilities and services necessary to maintain an efficient office.
Conceptualize, lead and execute colleagues’ engagement events in support of IHG initiatives
Xüsusi tələblər
Proven hotel experience as a HR Specialist
Strong attention to details and accuracy
Strong interpersonal and communication skills
Ability to handle confidential information with discretion
Excellent written and verbal Azerbaijani, English and Russian languages
IT literacy and knowledge of HR-related software
Decision-making abilities
A degree in hotel business, human resources, communications or a similar field of study
In-depth knowledge EMAS and Labour Code of Azerbaijan
Ability to manage multiple tasks and prioritize workload effectively
To apply for the position of HR Administrative Specialist at InterContinental Baku Hotel send your CV to e-mail mentioning “HR Administrative Specialist” in Subject of e-mail.