Vakansiyanın yerləşdirilmə müddəti bitib
Vakansiyanın detalları
- Əmək haqqı: Razılaşma yolu ilə
- Kateqoriya: Mütəxəssis
- azərbaycan dili ingilis dili
Vakansiyanın təsviri
- Coordinate and support the production of project outputs, as per the project document;
- Contribute to the preparation and implementation of progress reports;
- Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
- Mobilize all project inputs in accordance with procedures for directly implemented projects;
- Guide all project counterparts, as well as the donor on applicable administrative procedures and ensure their proper implementation;
- Lialising with project stakeholders, including Government agencies, NGOs, and International Organizations to ensure effective communication and coordination;
- Arrange events including preparation of agendas, field visits, appointments and meetings, both internal and external related to the project activities and write minutes from the meetings;
- Maintain project procurement related filing, including evaluation, RFQ/ITB documents, PO/Contracts, handover acts and etc.;
- Prepare routine correspondence and memoranda for the Project Manager’s signature;
- Maintain records on all project personnel/national/international consultants and their respective status (contracts, ToRs, time and attendance – if appropriate, etc.) in accordance with accepted policies and procedures;
- Organize the Project Board and other project-related meetings; including preparation of meeting minutes, receipt of clearances and etc.
- Coordinating meetings, workshops, and other project related events, including logistical arrangements, coordinating the organization of big international events on government level
- Handling the logistics for project activities, including travel arrangement for project staff and stakeholders
- Support the recruitment and selection of project consultants and coordinate the work of all project staff, consultants, and sub-contractors;
- Draft Terms of Reference (ToR) and provide support to international/local consultants in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc);
- Support in the conduction of procurement and the recruitment of consultants;
- Ensure that contractual processes follow the stipulated UNDP procedures
- Support in arranging for timely, accurate and transparent procurement of equipment, supplies, and services in accordance with the Work Plan;
- Support in overseeing the work of consultants and subcontractors to ensure alignment with project goals.
- Facilitate communication and collaboration among various sub-contracted parties.
- Monitor the progress of subcontracted activities to ensure timely delivery of outputs
- Coordinate the project work with national andinternational consultants;
- Support the timely submission of the required donor reports, project progress reports, financial reports, and other reports as may be required by UNDP, ANAMA and the Donor
- Gather necessary data from the project teams and stakeholders for the reports
- Prepare initial drafts of donor reports, project progress reports, and financial reports
- Communication with UNDP, ANAMA and Donor representatives to clarify reporting requirements and deadlines
- Ensure all stakeholder inputs are integrated into the reports
- Verify that all reports comply with UNDP, ANAMA and donor standards and requirements
- Address any compliance issues promptly
- Ensure that all reports are submitted on time to the relevant parties
- Keep records of all submissions for future reference
Xüsusi tələblər
- Ability to research and transform information into relevant and actionable knowledge.
- Applies existing concepts to new situations and develops innovative solutions.
- Understands and applies relevant models, theories, and concepts to address emerging challenges.
- Skilled in acquiring goods, services, or works from external sources efficiently and effectively.
- Secondary education is required.
- First-level university degree (Bachelor’s degree) in Public or Business Administration, Economics, Finance, International Relations or other Social Sciences will be given a due consideration, but is not a requirement.
- CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.
- Minimum 6 years (with secondary education) or 3 years (with Bachelor’s degree) of progressively responsible project/programme support experience at the national or international level
- Support experience in multi-stakeholder and multi-donor projects;
- Experience in the organization of large-scale events on government level;
- Proven experience in procurement, especially handling large-volume cases, as well as in the recruitment of consultants
- Excellent computer skills, in particular mastery of all applications of the MS Office package
- Experience working in a multicultural environment
- Experience in customs clerances of equipment
- Experience working with International Organizations or Government institutions
- Familiarity with procurement/administrative procedures in an international organization or a similar context
- Fluency in Azerbaijani and English
Yeni vakansiyaları operativ almaq üçün Telegram-kanalımıza qoşulun
