• Internal Committees management:
• Assist in the establishment/revision of Internal Committees’ charters and guidelines;
• Provide executive secretarial facilitation/support for Executive Management members and Committees;
• Align and process in accordance with the Company's Internal committee’s management guidelines;
• Prepare committee materials/presentations, set up agendas, organize and attend the Committee meetings;
• Prepare, document, and retain the minutes, briefs, and protocols;
• Provide storage and archive of proper filings and records, including those of a confidential and sensitive nature;
• External Committees coordination:
• Assist Corporate Center / Corporate Governance Function on coordination and managing of periodic external committees’ meetings;
• Prepare meeting materials/presentation pack, set up agendas;
• Ensure internal stakeholders’ alignment and invitation to External Committee meetings;
• Assist with the preparations of minutes and protocols;
• Align the final versions of Committee inputs and protocols with the Management;
• Share the final inputs with internal Management and Corporate Center;
• Organize and manage weekly Management meetings and other related regular meetings, presentation pack preparation, dissemination and when required Protocol preparations;
• Provide administrative assistance to Company Corporate communication function on quarterly and annual business review meetings organization works
• Prepare agenda and presentation pack, ensure internal stakeholders alignment for quarterly and annual business review meetings.
• Other Secretarial services / administrative assistance:
• Organize meetings and coordinate the calendar for Strategic PMO functional Superior;
• Liaison (coordination, registration and tracking of queries) between group Companies and Holding, provide administrative support for Executive Management members;
• Coordinate the meeting organization with the relevant Personal Assistants of Management;
• Coordinate with internal and external stakeholders, providing prompt and customer-focused service;
• Provide storage and archive of proper filings and records, including those of a confidential and sensitive nature;
• Provide ad-hoc management reporting when requested, prepare group presentations;
• Establishing/enhancing the Company’s development programs and governance processes;
• Building strategic and operational plans, roadmaps, and action plans;
• Timely tracking of the plan implementation process;
• Execute Superior’s verbal and written instructions and assignments.

• Higher education in Economics or related fields;
• Business Administration (MBA is an advantage);
• One year of experience in executive secretarial jobs or similar administrative roles;
• Fluent knowledge of Azerbaijani and English languages; Good knowledge of Russian will be an advantage;
• Advanced user of MS Office (in particular MS Project, MS Excel, MS Visio, and MS PowerPoint);
• Strong written and verbal communication skills;
• Strong PowerPoint and other visualization/presentation tools knowledge;
• Detailed-oriented, high organizational and planning abilities;
• High analytical skills;
• Time management skills;
• Leadership and facilitating skills;
• Knowledge and skills in administrative fields

Son müraciət tarixi: 22.02.2025