Principal Specialist, Document Management

Vakansiyanın detalları

Lead and manage the Document Control team, including recruitment, onboarding, performance management, and training.
Develop, implement, and maintain document control processes, procedures, and best practices across all active projects.
Ensure the timely receipt, registration, tracking, distribution, and archiving of all project documents in line with contractual and project requirements.
Interface regularly with internal departments (Engineering, Project Management, Procurement, Quality, Construction, etc.) and external parties (clients, contractors, vendors) to manage document flow.
Oversee the setup and configuration of Electronic Document Management Systems (EDMS) tailored to project-specific needs.
Maintain master document registers, ensure version control, and manage transmittals in compliance with established workflows.
Conduct periodic audits to verify data accuracy, compliance with standards, and system integrity.
Develop and generate reports, KPIs, and dashboards to monitor document progress and team performance.
Provide subject matter expertise during project kick-off, close-out, and handover stages.
Ensure confidentiality, security, and proper classification of all documents and records.
Support internal and external audits and regulatory inspections as needed.
Contribute to continuous improvement initiatives by identifying process gaps and recommending automation or efficiency solutions.

Minimum 8+ years of progressive experience in Document Control, including team leadership in large-scale projects (engineering, construction, oil & gas, etc.).
Proficiency with EDMS platforms such as Aconex, Documentum, or SharePoint.
Advanced knowledge of Microsoft Excel (pivot tables, macros, formulas, VLOOKUP, etc.) and related reporting/analysis tools.
Strong understanding of document numbering systems, metadata standards, version control, and document lifecycle management.
Proven ability to manage high document volumes across multiple stakeholders.
Excellent communication, problem-solving, and organizational skills.
Capable of working independently while effectively leading a team under tight deadlines.
Familiarity with client-specific documentation requirements and contract deliverables is a strong plus.

Müraciət üçün (CV): https://kbr.wd5.myworkdayjobs.com/KBR_Careers/job/Baku-Azerbaijan/Principal-Specialist--Document-Management_R2106359