Finance & Accounting: 

• Oversee day-to-day financial operations, including accounts payable, accounts receivable, payment processing, collections, and account reconciliation;
• Independently manage monthly payroll and related tax and social contributions in full compliance with Azerbaijani labor and tax legislation;
• Maintain and regularly update financial data in the ERP system (e.g., Banner) ensuring data accuracy and system integrity;
• Prepare and submit statutory tax, social insurance, and financial reports through official portals (e.g., e-gov.az), ensuring timely compliance with all regulations;
• Support cash flow management, forecasting, and internal financial reporting.

Procurement & Contracts:

• Lead procurement planning, execution and reporting in coordination with relevant departments and stakeholders;
• Administer public procurement and e-tender processes in compliance with Azerbaijani public procurement law;
• Development of procurement related standards and operating procedures to establish this new independent function at the ADA Primary School;
• Draft and manage purchase orders, contracts, and tender documentation; develop clear and comprehensive Terms of Reference (“Şərtlər toplusu”);
• Manage e-procurement processes through platforms such as e-tender.gov.az as required;
• Prepare the organization to transition from public procurement to private-sector procurement practices once it becomes a commercial entity;

Vendor & Stakeholder Coordination:

• Build and manage strong working relationships with vendors, contractors, service providers, and government institutions to ensure timely and high-quality delivery of goods and services;
• Negotiate vendor agreements and ensure clarity on service levels, compliance expectations, and future scalability as the school transitions into an independent structure;
• Act as the primary liaison with internal teams (academic, HR, leadership) and external partners (e.g., suppliers, auditors, regulators) to ensure consistent communication, alignment, and responsiveness;
• Support the development of independent operational procedures and vendor management systems, anticipating the school’s future as a standalone organization separate from ADA University;
• Ensure contracts and partnerships reflect the school's evolving legal and operational framework, and advise on potential risks or transitional requirements during the separation process.

Compliance & Reporting:

• Ensure compliance with national tax laws, accounting standards (e.g., IFRS, IPSAS), and internal procedures;
• Facilitate internal and external audits by preparing and providing all necessary documents, explanations, and system access;
• Organize digital and physical archiving of financial and contractual documentation according to audit-ready standards.

Administrative Support:

• Handle scheduling, communication, document preparation, and reporting to ensure smooth day-to-day operations;
• Monitor key deadlines for financial reporting, procurement cycles, and contract renewals.
  

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field is required. Master’s degree or professional certifications (e.g., ACCA, CPA) are strong assets;
• Minimum 3–5 years of progressive experience in accounting, payroll, tax reporting, or procurement roles;
• Prior hands-on experience in public procurement is highly desirable, especially in organizations subject to national procurement regulations;
• Experience in setting up or refining internal financial procedures and systems is an advantage;
• Proficiency in ERP systems (preferably Banner), e-tender.gov.az, e-gov.az, and e-banking systems.
• Strong command of Microsoft Office, especially Excel (advanced level), Word, Outlook, and PowerPoint.
• Languages: Fluency in Azerbaijani and English; working knowledge of Russian is a plus.