Marketing Operations & Project Coordination

• Coordinate the execution of marketing campaigns, promotions, and brand initiatives across Rooms & F&B & Spa departments.
• Maintain project timelines and ensure deliverables are completed according to schedule.
• Support the planning and implementation of seasonal campaigns, hotel activations, and special projects.
• Track project status and provide regular updates to the PR & Marketing Manager.
  
  

Vendor & Supplier Management

• Source quotations from suppliers and vendors for marketing, branding, printing, and event-related requirements.
• Coordinate production schedules and delivery timelines with external partners.
• Maintain relationships with approved vendors and ensure quality standards are met.
• Support contract administration and documentation for external suppliers.
  
  

Collateral & Asset Management

• Coordinate the development, production, and distribution of marketing collateral, including brochures, menus, flyers, signage, invitations, promotional materials, and branded assets.
• Ensure all collateral complies with brand guidelines and approval requirements.
• Maintain an organized inventory of marketing materials and branded merchandise.
• Assist in digital asset storage and organization.
  
  

Budget & Administrative Support

• Assist with purchase orders, invoice processing, vendor payments, and budget tracking.
• Maintain accurate records of departmental expenditures.
• Prepare administrative documentation related to marketing activities and projects.
  
  

Events & Activation Support

• Coordinate logistics for media events, brand partnerships, seasonal activations, and hotel experiences.
• Liaise with internal departments and external vendors to ensure seamless execution.
• Assist with production requirements, setup coordination, and post-event follow-up.
  
  

Corporate Compliance & Approvals

• Support the submission and tracking of corporate marketing approvals.
• Maintain records of approved creative assets and campaigns.
• Ensure projects adhere to brand standards, corporate guidelines, and internal procedures.

• Bachelor's degree in Marketing, Communications, Business Administration, Hospitality Management, or related field.
• 1–3 years of experience in marketing coordination, project coordination, events, hospitality, or administrative operations.
• Strong organizational and project management skills.
• Experience coordinating multiple vendors and deadlines simultaneously.
• Proficiency in Microsoft Office, Canva and project management tools.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong follow-through and problem-solving abilities.
  
  

Success Measures

• Timely delivery of marketing projects and campaigns.
• Efficient management of vendors and production timelines.
• Accuracy of budget, PO, and invoice tracking.
• Consistent compliance with brand standards and approval processes.
• Smooth execution of events, activations, and collateral production