Provide training and guidance to other purchasing personnel as required
Effective communication with suppliers to achieve required service and meet project need
Effective communication with engineers to assist and/or guide them in the preparation of material requisitions
Accurately analyse and evaluate quotes from vendors
Meetings with vendors and suppliers
Prepare weekly and ad hoc reports as required
Assist supply chain management as required
Plan and control deliveries, including returns
Ensure compliance with applicable Industry Codes and Standards, HSE Alerts, Statutory Instruments, Client Specifications and Legislative Requirements and establishing order of precedence on a project-by-project basis
Expedite PD&MS raised Purchase Orders and Client Purchase Orders as required
Ensure all databases are updated and materials are receipted in a timely manner
Ensure all materials management activities are completed in time for shipment of materials to relevant sites
Monitor 'Hire Tracker' Register for all rental items.
Track all materials 'held onshore' until items are shipped to final location
Liaise / interface with Clients, Sub-contractors, Vendors and Certifying Authorities on project related issues
Engagement with and coordination of third party inspection requirements, e.g. rental plant and equipment
Coordination with internal audit programmes
Demonstration of safe approach in working practises
Encouragement of attention to safety
Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
Adherence to the Company Integrated Management System
Compliance with quality assurance, health and safety and environmental policies
Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
Demonstrate PD&MS QHSE principles
Ensure unsafe activities are challenged
Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
Demonstrate PD&MS values
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The ideal candidate for this position will have experience with Load Out operations and proficiency in using the KABAL System, expertise in managing backloaded materials, and competence in daily warehouse activities and inventory operations. This role is particularly suited to an individual with prior Materials Coordinator experience and strong proficiency in MS Office applications. Strong written and spoken English is also essential.