Team Assistant

Vakansiyanın detalları

Əmək haqqı: Razılaşma yolu ilə
Kateqoriya: Assistant
Məşğuliyyət: Tam iş günü
Microsoft Office ingilis dili

Vakansiyanın təsviri

Diary management and co-ordination for the APM and members of the team

Scheduling of meetings, organize travel and logistics and provision of general administrative support to team members

Handling logistical arrangements for events, set-up and support on-site/ off-site meetings and conferences, including meeting room bookings (meetings include Lync and teleconferences/video conferences and telepresence), negotiating contracts, setting up catering, transportation, material preparation etc. collation of materials/packs; managing distribution of materials

Managing phone inquiries and correspondence with external contacts

Preparing expenses for approval and tracking e-expenses to resolve issues when needed; manage admin-related contracts, purchase orders, and invoices.

Preparing letters and respond to external parties on behalf of the APM, as needed

Acting as first point of contact for internal and external customers; assist visitors with local transport, office requirements etc. as necessary

Partnering with other Assistants on local/ global teams to provide cover when needed

Being responsible for assisting the central team with administrative and clerical matters where required

Coordinating special projects and other supportive duties as requested such as organizing team building events, etc.

Executing any other activities related to team as and when required.

Xüsusi tələblər

Educational background: Bachelor’s degree in any field.
Minimum of 3 years of relevant experience in administrative or team support roles in global or international companies
Proficiency in using procurement systems (for administrative orders etc.)
Strong track record of handling complex, multi-leg travel arrangements
Skilled in intelligent calendar and diary management
Experience in planning and coordinating events
Work efficiently with minimal supervision
Ability to multi-task and work effectively with people across various teams / functions
Excellent communication, interpersonal and influencing skills
Working knowledge of the Microsoft Office suite (in particular Excel) and digitally savvy
Proficient level of written and spoken English
We support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly.
There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life.
These benefits can include flexible working options, collaboration spaces in a modern office environment, and many others benefits! We operate a hybrid model with 60% from the office and 40% from home with flexibility as agreed with line management